Venue and Accommodation Information

Venue

Crown Promenade Hotel Melbourne

Address: 8 Whiteman St, Southbank VIC 3006, Australia
Phone: +61 3 9292 8888

Located in the bustling Southbank, Crown Promenade delivers stylish, modern luxury accommodation to Melbourne. Just moments from Melbourne’s CBD, guests are invited to take full advantage of the contemporary rooms and state of the art facilities on offer.

Directions to Promenade Room

Parking Details

Crown Melbourne offers two paid car parks, the Multi-Level and Basement Level car park featuring over 5,000 spaces. 
Valet parking as a guest of the Hotel is available at the following costs:

 - Crown Towers Melbourne: $70
 - Crown Metropol Melbourne: $70
 - Crown Promenade Melbourne: $70

Accommodation Details

Attendees are able to secure their reservations directly with the hotel via the below link and choose between Crown Towers, Crown Promenade and Crown Metropol pending hotel availability. 

https://www.crownmelbourne.com.au/hotels 

Due to a large sporting event in Melbourne the same week, Corinium are unable to offer any special event rates. However, if you sign up for Crown Direct there may be some offers open to members https://www.crownhotels.com.au/crown-direct/login 

Event Checklist

Exhibition Details

Links to complete

Below you can complete your exhibition form

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide for you:
- Shell scheme booth 2m x 2m including a back wall and small dividing walls, fascia, lighting (maximum height of 2.5m)
- 1 x single amp power point 
- One skirted trestle table (approx. 1.7 x 0.7m)
- Two chairs

 

Harry the Hirer will be building all the stands and they will be in touch with you for the logistics of your stand, fascia, orders, signage etc.  All items (graphics, signage, furniture & AV orders) for your stand will need to be ordered and confirmed by the 8th of July 2025. 

It is highly recommended that your hire all furniture, AV, signage etc. from Harry the Hirer to avoid any delays or issues onsite.  

For the 2m x 2m stands we have created some other images of possible items you can add to your stand, please see below to download the examples. To maximize space we would highly recommend hiring a bar table package, cafe style seating etc., mounting a screen for your stand to maximize space.

Stand Upgrade (2x2 - Signage All Walls)

Stand Upgrade (2x2 - Signage + TV)

Stand Upgrade (2x2 - Signage + TV + Furniture)

Stand Upgrade (2x2 - Signage + TV + Furniture + Storage)

Please note that Corinium will supply you with power, a clothed trestle table and 2 chairs for your stand as included in your sponsorship package. There is no need to order this through Harry the Hirer.

Should you wish to contact Harry the Hirer please use the below details:

Georgia Goffage
T : 03 9429 6666
georgiag@harrythehirer.com.au

Please note the 2m x 2m stands will have one 2m back wall and 1m side walls as per the image above.  If you are allocated a corner stand and it's structurally safe to do so, you may remove a side wall. Please keep this in mind for your when you are planning your booth set up. If you are unsure of your set up, please speak to Corinium or Harry the Hirer.

If you have decided to build a custom stand or are using an external provider for any part of your stand note that this MUST be approved by Corinium first. If you are building a stand, wall or any part of your stand Corinium must approve this. Please let us know the details of the install, supplier etc. You can complete these details on the “Exhibition Form”.

Limited on-site storage facilities are available for packing materials, boxes etc.  It is suggested that exhibitors keep packing material to a minimum. 

Important Note: Every piece of electrical equipment that is brought on-site must be tested and tagged in accordance with AS/NZS 3760 prior to use. Testing and Tagging It is a legal requirement in all temporary Exhibition work sites that all electrical equipment be tested and tagged in accordance with the NSW Work Health and Safety Regulations and Australian Standards. This applies to all contractors working on site and exhibitors who bring in electrical leads and appliances for their stands during exhibitions.  Please ensure all your electrical equipment is tested and tagged prior to the conference.

EXHIBITION BUMP IN/BUMP OUT TIMES

Bump in/Set up: The exhibition area will be open on Tuesday 22nd of July from 6.30am. I request that you are completely set up for registration and arrival catering at 7.45am.

Bump Out/Pack down: You are permitted to start dismantling your stand after the afternoon break on Day 2. This time will be confirmed closer to the event once the program is final.

A floorplan confirming your exhibition space will be sent out closer to the conference and any revised access times will also be confirmed closer to the conference where applicable.

We are currently building the exhibition the night before but this will be for Harry the Hirer only to build the stands, bring in furniture etc.  If your stand will require more than one hour to set up, please inform me as soon as you can. The majority of stand set up will need to be completed the morning of Day 1.

EXHIBITION FORM

In order for Corinium to be fully aware of your stand requirements please complete your exhibition form (button above) by the deadline listed on the “Event Checklist” (button below).

ENVIRONMENTALLY FRIENDLY EVENT

Corinium will be working to ensure our events are environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use your banners/signage, have less printed material onsite and make it available for download, use less plastic merchandise etc.

SECURITY

Venue security will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to persons or property. It’s our advice to take anything of value with you when you leave for the night.

Other Crown Information

Delivery Instructions

Links for information to view and download

Below you can download the delivery label and any other relevant delivery and/or venue details

Please ensure you make your own arrangements to courier your materials to and from the venue. It is strongly suggested that you check on the arrival of your materials BEFORE you arrive at the venue.

To assist with a streamlined bump in, all deliveries must be couriered to the Conference Centre Loading Dock 3.

THE DELIVERY LABEL MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBTION STAND (BANNERS, BOXES ETC)

Deliveries must arrive no earlier than 48 hours prior to the scheduled bump in day.

Should exhibitors wish to deliver their own items, it must be during the nominated bump in day/s. Deliveries to the loading dock during the scheduled bump in time may be subject to long delays and will be on a ‘first in first served’ basis.

All goods relating to the construction and fit out of your exhibition must be directed to the designated loading dock. Under no circumstances are goods to be delivered or removed from the exhibition space via any other areas.

Crown will not take delivery of stand fittings or other materials unless previously notified. Crown will not accept responsibility for the safety or wellbeing of any such items.

Delivery instructions to freight, couriers and contractors MUST be as follows:

LOADING DOCK 3

CROWN EVENTS AND CONFERENCES

8 WHITEMAN STREET

SOUTHBANK VIC 3006

Please note there is strictly no parking in the Loading Dock. Loading dock clearance height is 3500mm.

Please note the loading dock servicing Crown Conference Centre is Loading Dock 3 on Whiteman Street. This dock is half way along Whiteman Street on the right, just after the set of traffic lights if coming from the Clarendon Street end.

The opening hours of the dock are Monday to Friday 8am to 4pm (unless otherwise arranged). Outside of these times the loading dock doors will be closed.                                                       

To have the doors opened, please contact the Operations Service Manager on 03 9292 8547, allowing 10 –15 minutes for this to occur.

Please note it is a requirement for all individuals accessing Loading Dock 3 outside of their vehicle to wear a high visibility vest/jacket/shirt.

Note: It is the sponsor’s responsibility to advise the venue contact of the date of delivery, approximate time, specified description and number of items. It is also the sponsor’s responsibility to organise the pick up the return of goods back to their organisation. 

At the conclusion of an event, any materials or items needing to be collected are to be packed in appropriate boxes and clearly marked with delivery instructions.

An Outgoing Goods Label is provided and must be attached to any item being picked up post event.

Any material left without forwarding instructions will be deemed as rubbish and disposed of within 7 days. Items left with forwarding instructions must be collected within 24 hours of the conclusion of the event.

PLEASE NOTE: Crown employees are not authorised to complete freight and courier forms on behalf of any company or person.

Other Sponsorship Details

ONE ON ONE MEETINGS

You will receive a delegate list leading up to the event and you will be required to return to me 20 attendees (deadline to be advised) that you would like to meet with onsite. Corinium will invite and coordinate 5 meetings with your nominated attendees, to take place at the event.

Along with the list of people Corinium will require a short paragraph outlining the topic/agenda for the meeting and if possible, the person that will conduct the meeting. This will be used when we contact the attendee regarding the meeting if they require further information.

Please note we will try and book the meetings during break times so that the invited attendee doesn’t miss out on any conference sessions. However, the meetings will be scheduled according to the invited attendee’s availability. 

Staff and Registration Details

Links to complete

Below is the link to the staff registration form

In your sponsorship contract you will have been allocated a specific number of passes to the event.  Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.  

We are asking all sponsors to understand that we cannot allow any more people onsite than you have been allocated in your contract to ensure we can keep a higher number of delegates/speakers at the event. Please also ensure that the same people are onsite for the duration of the event where possible. 

STAFF REGISTRATIONS - MAIN CONFERENCE

You have 4 passes for the event.

Staff will need to register prior to the event to ensure their badge is available at registration. Please note all attendees including staff will not be allowed on site without being properly registered.

In order to register your passes, please see the registration buttons above and enter the details as requested.

SCHEDULING OF STAFF

The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

CISO Melbourne Program - 

https://ciso-mel.coriniumintelligence.com/agenda 

OT Security Melbourne Program - 

https://ot-security-mel.coriniumintelligence.com/agenda 

AppSec & DevSecOps Melbourne Program - 

https://devsecops-mel.coriniumintelligence.com/agenda 

Cloud Security Melbourne Program - 

https://cloudsec-mel.coriniumintelligence.com/agenda 

Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Bryane Kwok
Marketing Manager 
bryane.kwok@coriniumgroup.com

Purva Deshpande 
Marketing Manager 
cpurva.deshpande@coriniumgroup.com

DISCOUNT CODES: In addition to the conference pass allocation in your sponsorship agreement you can also offer this discount code to your clients and prospects.  This will entitle them to receive a discount of 20% on their conference pass.

If you are yet to receive these from our marketing department, please let us know and we will forward this onto you.

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.

Lead Retrieval App

Links for information to view and download

Below is further information you can view or download regarding Ignite Lead Capture App.